Finding the right event venue is a must when it comes to planning a successful event. You have to research the place well to know if it is exactly what you need. You want no surprises on this big day, so you have to do a little homework to know all the essentials beforehand. As you may know, renting a venue comes with so many considerations, from setup and cleanup times to storage rules to handicap accessibility, to parking and more. Before you begin searching for prospective venues for your event, keep these tips in mind:
First off, get a good idea of the number of guests who will be attending, the room setup you want, your capacity needs, the time of the event and your budget. Knowing your needs against your wants will make it easier to decide whether or not to give up some things if you have to.
Research Before Visit
When searching for a venue for your event, doing it online and making a few phone calls can save you a lot of time and energy. This initial part of your research can tell you a whole lot about your prospective location, such as availability, the general appearance of the place and the cost. What’s important is that you know exactly what to ask and to write them down so you don’t forget a thing.
Here are some you might consider:Below are a few that you may consider:The following are some that you might consider: Do you have a room good for this number of attendees? Are you available on this date? How much does the room rent for? Do we need to meet a certain requirement in terms of food and beverage spending? Can I view your menu online or can you email it to me? Will there be windows in the room that let some natural lighting in (or anything else you might need)?
When you’re done with your initial research, you can zero in on at least three of your best options and visit them each. There’s no need to stay so long, but you should have an hour at least so you can inspect the place to the last details. This is why you should do your research online and through phone initially. Personal visits don’t only take up your time, but they cost you some too.
On top of a venue being just right for all your needs, you must also see whether the neighborhood is safe for all who will be attending your event. Drive around the place and try to get a general feel for the area. You can also use this time to know what establishments are close by, like cafes, malls, etc. As much as possible, you’d like the place to be as safe and convenient for everyone who will be at your event.